Departments should record the dates of each TAP meeting on SkillsForge. The main supervisor and PGR are responsible for ensuring that TAP meetings take place on schedule. The purpose and target dates of the TAP meetings to be held during the PGR programme should be made clear to the PGR by the supervisor at the outset of the programme. The TAP is expected to meet only during the PGR’s normal enrolment period. Meetings of the TAP are additional to formal supervisory meetings but may be integrated with progress review meetings (see below). Any member of the panel, or the PGR, may request a panel meeting at other times. For part-time PGRs, the TAP will meet with the PGR at least once a year. in months 1-6, 7-12, etc., for a full-time PGR). TAP meetingsįor full-time PGRs, the TAP will meet with the PGR at least once within every six-month period (i.e. The GSA can also provide independent advice. If the problem remains unresolved, or if the PGR feels unable to approach the aforementioned members of their department, the PGR should arrange to speak in confidence to the Dean of YGRS, who will advise the PGR on the options available to them, which might include mediation with the department (see also section 14 on complaints). TAP FORMS REVIEW FREEIf they feel unable to discuss this directly with their TAP, or the problem remains unresolved having done this, then they should feel free to talk confidentially about the problem with the Graduate Chair, the Head of Department or other relevant departmental officer. If a PGR is unhappy with the TAP that they have been allocated they should attempt to resolve the matter informally in the first instance. Emeritus, visiting staff and staff on probation may be additional members of a TAP. Not all TAP members need to be present at each TAP however the minimum attendance is two, including one who is not a supervisor.ĭepartments should consider carefully the composition of each TAP (in terms of the number of people, their expertise and their experience) to ensure that it can properly fulfil its purpose (including any role of the TAP in respect to formal reviews of progress, see below). The panel will be appointed within the first three months of the PGR’s enrolment period, and the PGR will be informed of its membership. The TAP should be chaired by a non-supervisory member who is at grade 7 or above or has considerable experience of supervising PGRs. The TAP consists of the supervisor(s) (the supervisory team) and at least one additional member of the University’s Academic, Research or Teaching staff. TAP FORMS REVIEW PROFESSIONALThe principal purposes of the panel are to review the progress of the PGR’s research programme and Professional Development Plan (PDP), and to supplement, where appropriate, the advice and guidance given to the PGR by the supervisor(s). Thesis Advisory PanelsĮach PGR will have a Thesis Advisory Panel (TAP). the completion of certain courses/modules by a particular point), and expectations regarding the dissemination of information (for example, in some disciplines, a typical PhD PGR might present a poster at an internal conference in year 1, present an internal seminar on their work in year 2, present their work at an external conference and be in the process of submitting a paper for publication by the time of thesis submission). This could include expectations regarding skills training (e.g. Additional progression points may be introduced when proposed by a department and approved by YGRSB.ĭepartments are encouraged to specify milestones for PGRs to monitor their progress against (which may or may not be assessed as part of formal reviews of progress). In addition, MPhil and PhD/EngD PGRs are subject to formal reviews of progress (see below). Formal supervisory meetings and routine meetings of Thesis Advisory Panels (see below) form a key part of this regular review process. Regular review of a PGR’s progress is essential to maximise the likelihood of the PGR completing the programme successfully within an appropriate timescale, and to ensure that if progress is unsatisfactory that they are given the support they need to make improvements. See also: Appendix 2: Policy on PhD/EngD and MPhil Student Progression Formal reviews of progress for MPhil, PhD and EngD students.
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